Rules and Regulations
APPLICABLE TO ALL COMPETITORS
1. One Professional Musician only is allowed to take part in the following:
(a) Open Class Chamber Music Ensembles (Classes OP-E3 and OP-E4)
(b) In Open Class Choirs as Singers;
(c) As Conductors;
(d) As Accompanists; and
(e) In the Family Ensemble Class (Class OP-B10).
2. Age Limits
(a) In all Junior Classes, where age limits are specified, the Date of Birth must be entered on the Entry Form, except in the case of Ensembles and Choirs, where the person who has signed the Entry Form is deemed to have certified as true that all members are of the designated age.
(b) All ages are to be calculated as on the first OFFICIAL day of the Festival.
(c) All junior competitors who qualify for the Championships of their Class must produce Birth Certificates, if requested, in order to compete further.
3. In Classes JR-C1 to JR-C4 and JR-C6 to JR-C8, ALL members of the choir must be students of the SAME school.
4. Competitors in all sessions must perform in the order published in the Official Programme, unless, in the judgement of the Festival Coordinator/Manager, a legitimate reason exists to require changes.
5. In the Duet, Trio and Quartet Classes, substitution of performers may be made up to the first adjudication, after which NO CHANGE IS PERMITTED.
6. Competitors may not enter more than once in the same class in Duets, Trios, Quartets and Ensembles. However, in the case of a genuine emergency, ONE individual who has already performed may substitute in another performance at the Festival Coordinator’s/Manager’s discretion.
7. Competitors may enter in more than one class, provided that the entry fee for each class is paid. Competitors in Open Vocal Solo classes may only enter EITHER the Upper and Middle Voice categories (i.e. Soprano/Mezzo Soprano or Tenor/Baritone) OR the Middle and Lower Voice categories (i.e. Mezzo Soprano/Contralto or Baritone/Bass). A competitor will not be permitted to enter all three Voice categories. 12
8. Time Limits are specified in “Own Choice” classes and the Adjudicator’s Secretary/Steward is responsible for timing the performances bringing any infractions to the attention of the Adjudicators. In the event that the performance falls outside of the specified time limit, the performance will be adjudicated but no mark will be awarded.
9. Competitors may provide their own accompanist in works requiring accompaniment. Official accompanists will be available for competitors who desire this service; the request for this service should be made on the Entry Form. However, a request for the services of the official accompanist will be entertained if submitted to the relevant Festival Office by February 9th, 2018.
10. Where the service of the Official Accompanist is required, the Accompanist on duty at the time must be used.
11. Competitors in the Parang, Calypso Chorale, Folk and similar classes must provide their own accompaniment and accompanists.
12. Only SECULAR Folk songs are to be used in the Folk Song Classes.
13. In the Instrumental Sight Reading Classes (JR-F1 to JR-F3 and OP-F1), competitors are required to specify their instrument (e.g. Violin, Clarinet, Trumpet, etc.) on their Registration Form. Competitors are allowed to enter on more than one instrument, but must pay a separate fee for each entry.
14. In Classes with OWN CHOICE music, please note the following:
a) Competitors must submit TWO COPIES of the written score of music to be played, along with any additional information required (as for Operatic, Musical Theatre and Folk Song Classes) NO LATER THAN JANUARY 19TH, 2018. If a Competitor fails to submit the copies by the deadline, they will be allowed to perform, but no mark will be awarded. Registration is not confirmed until Own Choice music is provided and approved.
b) Competitors in the Operatic and Musical Theatre Classes must submit the Title of their Selection, the name of the Opera or Show from which the selection is taken, and a brief description of the story (no more than 100 words). Performers will be required to submit the name of the character that they are playing and a description of what is taking place in the story at the time that the song is taking place. All comments must be typed and submitted to the Festival Office in advance of the performance (see 16a above).
c) Please note the following Copyright Issues for the performance of Musical Theatre songs:
1. Competitors must not make any changes to either music or lyrics and must use only the published or authorized musical arrangement of the song; and
2. No use can be made of any form of scenery, costume, choreography, staging, character representation or special lighting which gives a visual impression or other portrayal of the writer’s original conception of the work from which the excerpt is taken.
(cf. Performance Regulations – The Guide to Musical Theatre www.guidetomusicaltheatre.com)
The Association will not be liable for any breach of copyright arising out of a Competitor’s performance.
d) With the exception of Folk and Calypso Choirs, competitors in Own Choice Classes are not allowed to use “Human Props” as part of their performance presentation.
e) Competitors are not permitted to repeat their “Own Choice selections within three consecutive Festivals.
f) The same “Own Choice” pieces may not be used by choirs from the same school/group entering: Primary and Secondary School Folk Song choirs (JR-C7 to JR-C12 and Open Contemporary Religious Choirs (OP-C9 and C10), Folk Song Choirs (OP-C11 and C12) and Calypso Chorale (OP-C13 and C14).
15. In the COMPOSITION CLASS, two copies of an original composition for solo or concerted instruments or voices, must be submitted no later than December 7th, 2017. One of the copies will be retained by the Committee. Entrants must present documentation from an institution (signed by an authorized representative) or trainer certifying that the work is entirely their own unaided and original composition.
16. Unless otherwise indicated, where a Test Piece gives the option of more than one language, English should be used.
17. Unless otherwise indicated, where Test Pieces have repeats, they are to be played or performed without the use of repeats.
18. All Test Pieces must be performed in the published key. 14
19. No extra marks will be given for performing from memory.
20. In the LIEDER Class both the Singer and the Pianist must be amateurs: they are to be adjudicated separately and their marks totalled to determine the winners. See Glossary re Lieder.
21. In the Family Ensemble Class, the following members of the family will be allowed to participate: Grandparents, Parents, Siblings, Children, Uncles, Aunts and Cousins.
22. In the Church Choir Class (OP-C15) all performers must be members of the church choir competing. A statement to this effect, with the name of the Church and the signature of the Minister/Pastor//Religious Leader must be presented to the Festival Office with the completed Registration Form.
23. a) No more than six accompanists will be permitted for each choir in the Contemporary Religious Music or Folk Song Classes. If the accompanists also participate as singers, they will be counted as members of the choir.
b) In the Open Parang Class, the accompanists are considered part of the ensemble. In the Junior Parang Class, student accompanists who also sing are considered part of the ensemble, Adults are not.
24. Competitors (including conductors) must be in the competitor’s area 30 minutes before the time specified on the Entry Card. Failure to do so may lead to disqualification.
25. Teachers/Conductors must take personal responsibility for their competitor’s behaviour and supervision. 26. Competitors may not communicate with the Light or Sound Technicians at any of the Festival Venues, in any attempt to obtain special lighting or sound effects for their performance.
27. Stage settings are not be shifted without the permission of the Stage Manager. Failure to adhere to this rule will result in immediate disqualification.
28. Only officials of the Festival or their appointed agents may speak to the Adjudicators during any competition session. Competitors may not, at any time, communicate with the Adjudicators. Complaints or problems are to be presented to the Regional Coordinator/Manager or, in the case of the Championships, to the Festival Manager. 15
29. Competitors who have qualified for the National Championships and find that they are unable to participate MUST inform the Regional Coordinator as early as possible so that the second-placed competitor may be allowed to substitute (provided that they had achieved the minimum of 85 marks). The Regional Coordinator will be responsible for conveying this information to the second-placed competitor as well as to the Festival Manager.
30. Queries on any matters arising out of, or not especially provided for in these regulations, must be brought to the attention of the Regional Coordinator/Festival Manager before the end of the Session concerned, or at least within Fifteen Minutes of the end of the Session.
31. In all matters arising out of, or not especially provide for in these Regulations, the decision of the Festival Committee/Management is Final.